Bulletin 7 – Stage 6 Limited Re-Opening of Clubhouse Facilities

COVID-19 Alert – Safe Distancing – Wash Hands –Be Aware

Please remember, you must not come to the Club if you are feeling in the slightest unwell, have a cough, a fever or have lost your sense of taste or smell.

Please inform the Club if you become unwell with Covid-19 symptoms within 14 days of visiting the premises. See further details at the end of this Bulletin.

Anyone who chooses to come to the Club must follow the guidelines which are for your protection and the protection of other members who may be more vulnerable than yourself. You may only use those facilities which have been authorised by the Committee and you do so entirely at your own risk. Bear in mind that the risk is still real and considerable and the consequences of becoming infected with Covid-19 can be life-changing.

Limited Re-Opening of Clubhouse Facilities

We continue to monitor the guidance issued by the Government and RYA, and recognise that the safety of our members is paramount. Unlike some Clubs and organisations, we are free of the commercial pressures that could so easily result in the levels of safe distancing being sacrificed in the desire to return to a level of normality that may not yet be appropriate.

Changing Rooms – Limited Re-Opening

As announced last week, the Committee has decided that under certain circumstances it is now possible for the changing rooms to be used when sailors feel it is necessary. However, the showers remain closed.

The changing rooms should only be used by one boat crew at a time.

Please continue to arrive suitably dressed for sailing and change at home afterwards if possible. Only use the changing rooms if you live further away and/or come ashore cold or wet. A minimum of personal items should be taken into the changing rooms, and none should be left there after changing.

Please note that the current RYA guidance for clubs is that they should “Introduce enhanced cleaning during and at the end of the day”. Whilst this may be possible for larger clubs, in our case there may be minimal use of the space on many days and we will not know when that happens. Our contract cleaners only attend twice a week and so it is up to individual members to carry out cleaning themselves and if you are not comfortable with this, please do not use the changing rooms at all.

Members are requested to change and vacate the changing room as quickly as possible, particularly the ladies, as those toilets will not be accessible to others whilst you are changing.

Limited Re-Opening of the Bar and the Lounge as a ‘Coffee Shop’

We are pleased to announce that the Bar is being re-opened, although on a limited basis and reduced hours. There is a new cashless system in place which we would prefer you to use.

Government and RYA guidance requires that the inside areas of club premises may only be re-opened for the purpose of serving food and drinks and with suitable cleaning procedures in place. That being the case, we are still unable to allow unrestricted access to the lounge. We will therefore be opening the lounge as a Coffee Shop for two morning periods per week.

Prior to each opening of the Bar or Coffee Shop, a volunteer will carry out cleaning and ensure tables and chairs are suitably distanced. Groups of no more than 2 households should gather together and social distance between members of different households should be maintained. This will, in practice, restrict the number of people who can be accommodated at any one time, so please understand if you have to be turned away

If you arrive early please wait outside as access to the upstairs area will not be allowed and there will be a “Closed” sign at the bottom of the stairs. There is too little space on the ground floor of the Clubhouse to maintain social distancing.

We would prefer you to bring your Club Membership Card with you so that your membership number can be recorded as part of our support for the Track and Trace procedures. Otherwise your full name, address and telephone number will have to be recorded.

As advised in Bulletin 6, guests who live in a different household will now be allowed to be brought into the Club by members, but only as sailing crew. They can accompany members into the Bar or Coffee Shop immediately before or immediately after being out on the water, if this coincides with the time that the facility is open. If you bring a guest, they must supply their name, address and a contact telephone number to the assistant volunteer. No different household guest is allowed to attend the Club in excess of seven times in any one year, in line with our standard Rules & Byelaws.

After recording your details, the volunteer will direct you to a table which will previously have been cleaned.

  • Bar

Either the Bar person or the volunteer will take your order and serve you at the table.

  • Coffee Shop

The Coffee Shop is only being opened to allow members to sit inside in the warm as the weather deteriorates later in the year. Of course coffee and tea will be served, to your table by the volunteer, but members are welcome to bring their own and to bring their own sandwiches for lunch if they wish. No plates or cutlery will be available and no access to the kitchen for cooking/heating of food will be allowed.

 

Should you need to go downstairs during your visit, please observe social distancing and the normal courtesy of not passing on the staircase. 

The Bar will be open on Wednesday evenings from 7:30 until 10.00 pm and Sunday lunchtimes from 12:30 until 2 pm, commencing Wednesday 9th September.

 The Coffee Shop will be open on Tuesdays and Thursdays from 10:30 am until 1 pm, commencing Thursday 10th September

 

 

 

 

Points to Remember  

  • Only one person, or one boat crew, may enter either cloakroom at any one time. Please leave the cloakroom door open whenever possible.  Anyone entering the building must ensure social distancing is maintained and if someone is encountered in the corridor, the nearest person should move into the passage towards the front door to allow safe passing.  If you enter and find the cloakroom occupied, please return outside to wait.  
  • The showers currently remain closed. This will be kept under review based on the latest available advice.  
  • Take your own precautions when opening and closing doors and wipe down any surfaces you make contact with.  Cleaning materials will be available but please bring your own if possible.  Our contract cleaners are employed to clean the cloakrooms, corridor and upstairs twice a week, but members should ensure that they clean the facilities themselves after each use.   
  • The Committee Room is not to be used for social gatherings, and is only open as it is a fire escape route.   
  • There may be times when the slipway becomes busy, but social distancing must continue to be observed. Don’t be offended if someone asks you to step aside. Priority should be given to incoming dinghies and tenders. Tenders please give way to dinghies under sail. When launching, please look out into the lagoon before using the slipway in order to anticipate any imminent arrivals.  
  • Passing on the pontoons should be achieved by members looking away as they pass.  Priority to those coming off.  

 

Members must be responsible for their own safety and hygiene. You must wash your hands frequently and it would be desirable for facemasks to be worn. 

Best wishes to all 

Stay safe 

David Hall 

Commodore  

 

Covid Test and Trace Procedures

 What you should do if you are feeling unwell with potential Covid Symptoms

  1. Follow the Government Guidelines and IMMEDIATELY book a Covid test.
  2. If you have visited the Club at any time during the last 14 days, you should IMMEDIATELY contact us, preferably by email with POTENTIAL COVID CONTACT in the heading. We would like the following information:
  • The date when you last visited the Club
  • The time (approximately will do) when you arrived and when you left
  • Details of your movements and activities
  • You may have made multiple visits during the last 14 days - please include all you can remember.
  1. Please also tell us if you agree to your name being included in an early warning which we will send out to all members. It may make it easier for them to judge if they could be affected, but it is not necessary if you feel uncomfortable about it.
  2. When you receive the result of your test please inform the Club as soon as possible. An email with CONFIRMED COVID CONTACT,   or hopefully NO COVID, in the heading.         

What the Club will do

  1. When a POTENTIAL COVID CONTACT is received we will send an email to all members to advise them of the date and times during which a risk of contact with the virus could have occurred. (Those members without internet access will be contacted by telephone.)
  2. When a CONFIRMED COVID CONTACT or NO COVID contact is received, the Club will send a further message to all members.

 

What other members should do

 

  1. Those members who have been at the club during an “at risk” period will have to make a judgement about whether to immediately self-isolate until a NO COVID message is received. Remember that the virus can remain on surfaces for up to 72 hours.
  2. When a CONFIRMED COVID CONTACT is received, that personal judgement should be reviewed.
  3. If you are contacted by the NHS Track and Trace Team please follow their advice.

 

 

Additional information